PURCHASING

• Buy Board
• Choice Partners
• Equalis Group
• Omnia Partners
• Sourcewell
• TIPS-USA
• Texas Smart Buy

In accordance with District Policy, all purchasing commitments are communicated to vendors via a Purchase Order. Please do not provide goods and/or services without a Purchase Order. The Purchase Order specifies what the District is committing to and ensures that funds are set aside to pay for such commitments.

Celina ISD Purchase Order Terms and Conditions

Vendor Performance Evaluation
A system for the evaluation of vendor performance is an important aspect of purchasing.  Problems encountered by a particular school or department can be avoided by other district entities when these occurrences are documented and communicated to the Purchasing Department.  This record of information about vendor performance is very important in the evaluation of the vendor. Factors to consider for inclusion in the evaluation are:

• Timeliness of deliveries
• Service availability
• Completeness and accuracy of order
• Quality of products or services received

If the problem is not resolved or continues, a written notification stating the problem, the corrective action required, and the vendor’s failure to correct the problem will be considered a breach of contract and could result in the cancellation of the contract. Whenever problems are encountered with a bid vendor (i.e., a vendor fails to deliver certain items or delivery does not meet specifications), it is important to document the problem, noting the date and an accurate description of the problem. The vendor should then be contacted by e-mail, telephone or fax to communicate specifically how the school district wants the problem corrected. The school district should keep a record of all phone calls and e-mail correspondence, including the dates and what was discussed. If the problem is not resolved or continues, a written notification that states the problem, the corrective action required and that the vendor’s failure to correct the problem will be considered a breach of contract and could result in the cancellation of the contract, should be given to the vendor. This record of information about vendor performance is very important in the evaluation of the vendor. 

To help ensure our vendors are providing the district with quality service, campuses and departments are encouraged to complete the Joshua ISD Vendor Performance Survey below.

Celina ISD Vendor Performance Survey

Celina ISD also utilizes an online electronic bidding system called Beacon Bids. You must register with Beacon Bids to be notified via email of when Celina ISD issues a bid matching your selected commodities. If you choose to participate, you must complete and submit the bid package in Beacon Bids by the deadline outlined in that bid. 

To register with Beacon Bids, please click below:

Register Here

Please note that registration does not make you an awarded vendor.  Your registration only provides information to notify you when a new bid opportunity is available for the products and/or services you offer.  This information will be updated when Beacon Bids is fully functional and utilized by Celina ISD.